Exhibitor Management

Sponsors That Come Back Every Year

Manage the full exhibitor lifecycle — from contract to booth assignment to renewal — without a single spreadsheet. Intrivium gives your team and your sponsors one place to get everything done.

Request a Demo See the Platform
The Old Way

Exhibitor management is broken

Most event teams run sponsor relationships across a tangle of spreadsheets, email threads, and disconnected tools. It is slow, error-prone, and it costs you renewals.

Contracts in email chains

Lost threads, version confusion, and no single source of truth. Sponsors sign the wrong document and nobody notices until it is too late.

Lead capture is chaos

Badge scanners with separate exports, no real-time visibility, and no way to qualify or prioritize leads before the event even ends.

Renewals fall through the cracks

No automated reminders, no renewal pipeline. Teams scramble months later trying to reconstruct last year's contracts and deliverable history.

Sponsor Portal

Everything an exhibitor needs, in one place

Give every sponsor a branded self-service portal where they can handle all their pre-event work without emailing your team at every step.

  • Branded sponsor portal with custom logo and colors
  • Online contract signing with e-signature support
  • Deliverable tracking with status updates and deadlines
  • Interactive booth selection and floor plan assignment
  • Lead dashboard accessible before, during, and after the event
See It In Action
Exhibitor sponsor portal detail view

Sponsorship revenue, maximized

2.4×
Average revenue per sponsor
vs. traditional management
89%
Exhibitor renewal rate
among Intrivium customers
14 hrs
Saved per event
on sponsor coordination
Exhibitor lead capture and intelligence view
Lead Intelligence

Real leads, not just badge scans

Give your exhibitors something worth returning for. Intrivium captures, qualifies, and organizes leads in real time so sponsors walk away with pipeline, not a pile of raw data.

  • Real-time lead capture via mobile app or badge scan
  • Custom qualification scoring and interest tagging
  • Notes and follow-up tasks attached to each lead
  • One-click CRM export to Salesforce, HubSpot, and more
Explore Lead Tools
Renewal Engine

Keep sponsors coming back

The best sponsorship programs run year-round. Intrivium automates the renewal workflow so your team spends less time chasing contracts and more time growing sponsor relationships.

  • Automated renewal outreach at configurable milestones
  • Post-event performance reports delivered directly to sponsors
  • Tiered package comparison to drive upsells at renewal time
  • Renewal forecasting dashboard for revenue planning
See the Renewal Engine
SPonsor Opportunity
Real Results

What Intrivium customers achieve

These are not projections. They are outcomes from event teams that replaced manual tools with Intrivium.

2.4×
Revenue per sponsor
Compared to event teams using manual tools and disconnected workflows
89%
Renewal rate
Exhibitors who come back year after year when managed through Intrivium
100%
Paperless contracting
Digital contracts, e-signatures, and zero printing — from first touch to signed deal

Turn Sponsors Into Partners

Stop managing sponsors with spreadsheets and email chains. Give them a portal they will actually use — and a reason to renew every single year.

Request a Demo